Order from chaos
Product Executive & Project Lead

Ayodya Wanniarachchi

Product and project lead building automation that gives teams their time back.

Five years across automation and product delivery. Three systems live, plus an app release cycle I lead end to end.

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Move through the field
i.
Measurable impact

Three systems. One number that matters.

0
working hours reclaimed every year, across the portfolio
0
live systems, designed and owned end to end, in daily use
0%
of manual sheet updates removed on the flagship system
0
years across product, delivery and process design

That is roughly five and a half months of full time work, returned to the organisation each year.

The profile

A product and project lead who thinks in systems.

I have spent five years delivering end to end digital products, managing agile backlogs, and turning operational problems into software that quietly does the work. I work across the full product lifecycle, from roadmap and sprint planning through UAT to live deployment.

At Medics.Academy, as Product Executive and Project Lead, I lead app releases from sprint planning and backlog prioritisation through UAT, TestFlight beta, and live deployment, writing the specifications, release notes, and test scripts that keep each rollout clean. I work alongside a remote engineering team, coordinating directly with engineers to resolve issues before they reach production.

I run end to end QA across the Medics.Academy app and its internal and external Programme Admin Dashboards, write product specifications and mockups for new features, and both contribute to and lead story acceptance after testing. I translate operational needs into clear specifications and data informed roadmap decisions using Tableau and Google Looker.

Every decision gets a user lens and a business lens, because product choices are commercial choices.

MBA, Business Analytics · Merit First Class BA Honours Scrum Fundamentals Certified Six Sigma
ii.
Selected work · Automation systems

Systems I designed, built, and own.

Each one replaced a fragmented manual process with a single automated flow. Open any project to see how it works.

01

Members & Fellows Database

End to end automation · co-led delivery · live, used daily

Automation of the entire membership lifecycle, from requirements gathering and process mapping through build, testing, and deployment. A fully manual workflow, redesigned from the ground up into one system that runs the moment an application arrives.

ZapierStripeJotformSlackHubSpotGoogle Sheets
  • Application intake with automated eligibility validation, programme completion checks, and alumni verification
  • Stripe integration syncing payment status, renewal dates, cancellations, and refunds in real time
  • Automated certificate generation across first time issuance, renewals, upgrades, and grade transitions
  • Re-subscriber detection using primary and secondary email matching to prevent duplicate records
  • Real time team notifications across every key membership event
The membership lifecycle, automatedHover each step
Application
Form intake creates a record automatically
Eligibility
Completion and alumni checks run instantly
Payment
Stripe status, renewals and refunds sync
Certificate
Generated for issue, renewal or upgrade
Notify
The team is alerted across every event
Processing time fell from hours to seconds, and every manual sheet update was removed.

Saved 520 working hours each year.

520
hrs / year
02

F|Docs Transcript Automation

Independently designed and built · live

A progress tracking and transcript process that lived across disconnected reports, attendance lists, and trackers, rebuilt as one unified system covering requirements, workflow design, build, and validation.

ZapierThinkificGoogle Sheets
  • Automated tracking of 80% core module completion across 37 individual modules
  • Attendance and participation consolidated across 27 seminars, 10 webinars, and 129+ knowledge hub lessons
  • A single overview giving a real time, accurate progress record per student
  • One click transcript issuing: enter the awarding date, and it generates and emails automatically

Saved 220 working hours each year, and fully scalable for future cohorts.

220
hrs / year
03

HLA Scholarship Lifecycle

Built and owned · year-end assessment automation · live across cohorts

The end to end scholarship lifecycle, replacing a process tracked manually across emails and spreadsheets, with no central visibility, into one structured system spanning multiple concurrent cohorts.

Google SheetsZapier
  • Scholar tracking from offer letter acceptance through to final year-end assessment
  • Mentor allocation, feedback monitoring, and access and email status visibility
  • Project submission tracking and eligibility progression across assessment stages
  • Year-end scoring and ranking consolidated into a structured view for senior review
  • Multi cohort architecture maintaining visibility across all active cohorts

Saved 172 working hours each year.

172
hrs / year
04

Medics.Academy App & Programme Dashboards

App release ownership · internal & external dashboards · live, ongoing

Leading the release cycle for the Medics.Academy mobile app and its two Programme Admin Dashboards, the internal one used by staff and the external one used by clients. Hands on product delivery from sprint planning through testing to live deployment, on a platform real users depend on every day.

TestFlightJiraFigmaSprint PlanningUATRelease Management
  • Leading app releases from sprint planning and backlog prioritisation through UAT, TestFlight beta, and live deployment
  • Writing release notes and test scripts that keep each production rollout clean
  • Writing product specifications and creating mockups for new features
  • End to end QA across the app and both the internal and external Programme Admin Dashboards
  • Coordinating directly with engineers to resolve identified issues before deployment
  • Creating onboarding guides for the app and dashboards, and triaging user reported bugs through to resolution

Hands on ownership of a live app release cycle, from first sprint to production.

Live
app + 2 dashboards
05

CCT Calculator

Contract product for the Yorkshire & Humber NHS Deanery · live, external users

A live, externally deployed product built under contract for the Yorkshire and Humber UK Deanery, one of the largest in the country. The CCT Calculator generates FY1 and FY2 medical training rotation progression outputs through internal and external dashboards used in a real clinical training context, where accurate outputs are non negotiable. I have been involved from the ground up.

Requirements AnalysisSpecificationsUser Acceptance TestingQuality AssuranceRelease Support
  • Involved from the ground up, contributing to requirements gathering, logic design, and product specification writing
  • Designed and ran test scenarios based on real world FY1 and FY2 clinical rotation cases
  • End to end QA across the calculation logic, analytical outputs, and both internal and external dashboards
  • Identified and documented bugs across logic, UI, and analytical layers at each development phase
  • Coordinated directly with engineers to confirm fixes and re-validate after resolution
  • Ongoing release support since 2024, keeping outputs aligned with UK Deanery compliance standards

A contract dependent product where every release reaches a major NHS healthcare organisation and its trainees.

NHS
deanery · contract
iii.
Capabilities

The craft behind the work.

Product RoadmapBacklog ManagementUser StoriesAcceptance CriteriaSprint PlanningUATRelease ManagementSystems Thinking Product RoadmapBacklog ManagementUser StoriesAcceptance CriteriaSprint PlanningUATRelease ManagementSystems Thinking
Agile & delivery
ScrumMethodology
Jira · Asana · TrelloTracking
MiroMapping
FigmaPrototyping
Automation & platforms
ZapierAutomation
Stripe · JotformIntegration
Thinkific · WordPressPlatforms
HubSpot · ZohoCRM
Data & analytics
Tableau · Google LookerVisualisation
RStudio · SPSSAnalysis
Regression ModellingMethod
Google SuiteLogic & build
Product ownership
Roadmap & backlogOwnership
Story acceptanceSign off
Stakeholder managementCross-team
Requirements analysisDiscovery
iv.
Trajectory

Experience & credentials.

May 2023 to PresentUnited Kingdom · Remote
Product Executive / Project Lead
Medics.Academy
  • Leads app releases for the Medics.Academy app from sprint planning and backlog prioritisation through UAT, TestFlight beta, and live deployment, preparing release notes and test scripts for each rollout
  • Reclaimed 912 working hours a year across three automation systems designed, built, and owned end to end
  • Runs end to end QA and writes product specifications and mockups across the app and its internal and external Programme Admin Dashboards
  • Involved from the ground up on the CCT Calculator for the Yorkshire and Humber NHS Deanery, from requirements, logic design, and specification writing through multi layer QA and ongoing release support under contract
  • Both contributes to and leads story acceptance after UAT, regression, and cross dashboard QA each release
  • Uses Tableau and Google Looker to inform roadmap prioritisation
Jan 2022 to Jan 2023Sri Lanka
Project Manager · Business Development
Tectera Web Design
  • Served as Project Manager for client website builds, owning each project from initial concept and requirements through design, development, and final delivery
  • Led sales and new business development, reaching new leads through cold calling and outreach
  • Ran digital marketing projects across search engine optimisation and social media marketing
  • Managed the company blog end to end, from content writing and article SEO to designing blog headers
  • Supported talent acquisition and recruitment, and led cross functional teams to align client needs with delivery

Education

MBA, Business Analytics
Cardiff Metropolitan University · 2025
Merit
BA (Hons) Management & Leadership
Coventry University · 2023
First Class
HND, Business Management
NIBM, Sri Lanka · 2021
Distinction

Certifications

Scrum Fundamentals Certified
SkillFront
Six Sigma
The Council for Six Sigma Certification
Social Psychology
Wesleyan University

Honours & awards

Annual Performance Award
Medics.Academy · 2024 · Product Delivery & Automation Impact
Batch Topper, HND Business Management
NIBM Galle · Highest GPA in Cohort, 3.97 / 4.0
Top of batch
Open to product management roles

Let's build systems
worth keeping.

Tell me about the role or the problem. I read every message and reply personally.

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